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KPFA Local Station Board Meeting minutes September 11th, 2004: Special Session

Minutes

Special Meeting of the KPFA Local Station Board

September 11, 2004

at the Freight and Salvage Coffee House, Berkeley

to complete unfinished business of its meeting on August 28, 2004

Minutes were recorded by Eric Park, KPFA Morning Show Assistant Producer.

Members present constituting a quorum: Riva Enteen, Carol Spooner, Ted Friedman, Lisa Rothman, Michael Lubin, Max Blanchet, Mark Hernandez, Sepideh Khosrowjah, Debbie Speer, Mary Berg, Ann Hallatt, Bonnie Simmons, Steve Conley, Max Pringle, Willie Ratcliff, LaVarn Williams, Sarv Randhawa, William Walker, Gerald Sanders (left meeting at 2:15pm), Marnie Tattersall, Fadi Saba (left meeting at 1:10pm), Willie Thompson

Absent: Miguel Molina, Jane Jackson, Howard Beeman

Meeting commences at 11:09am.

I. Introductions

Riva Enteen convenes the meeting. Board members introduce themselves and mention recent KPFA programs they appreciated during the past week.

II. Review and approval of agenda

Mary Berg moves to add amendment to Governance Committee resolutions.

Seconded.

Lisa Rothman moves to adjourn meeting after public comments to allow members to attend the Power to the Peaceful event.

Debate ensues.

Mary Berg calls to end debate.

4 in favor, 15 opposed. Motion fails.

Mark Hernandez moves to approve the non-executive session minutes of 7/24 and 8/28 before executive session and then to approve the executive session minutes during executive session set at 1:30. Also that item 8 be split into 8a and 8b and move item 8a to executive session.

Seconded. Debate ensues.

Sarv Randhawa calls to end debate.

Unidentified member calls for a roll call vote to end debate.

(Record of roll call is missing from meeting record.)

10 in favor, 11 opposed. Motion fails: debate continues.

Bonnie Simmons moves to end debate.

18 in favor, 0 opposed. Motion passes.

Marnie Tattersall moves to limit public comments to 30 minutes.

Passes without objection.

Ann Hallatt moves to have a minute of silence to honor the victims of 9/11.

Seconded.

Max Blanchet moves to amend motion to include the all of the victims of the “War on Terrorism.”

Seconded.

12 in favor, 5 opposed. Amended motion passes

Bonnie moves to strike Jim Bennett’s reports from the agenda since he is working at Power to the Peaceful rally.

Seconded.

Passes without objection.

Vote on approving agenda and to have a minute of silence to honor the victims of 9/11 and all of the victims of the “War on Terrorism.”

12 in favor. 5 opposed. 1 Abstention.

Agenda Approved.

Carol moves to excuse all absences from last and this week.

William Walker moves to amend Carol’s motion since absences are excused on a meeting by meeting basis.

Carol amends her original motion that only absences for this week be excused.

Passes without objection.

Sarv moves that reasons be given for excusing absences.

Passes without objection.

III. Review/Approve Minutes of Meetings on 7/24 and 8/28

Mark Hernandez moves to eliminate the approval of executive session minutes of 7/24.

Seconded.

Substitute motion by Ted Friedman to approve the entire minutes of 7/24 and 8/28, and that if they are not both approved, then the LSB shall then to vote separately to approve the open minutes and the executive session minutes.

Seconded. Debate ensues.

17 in favor, 1 opposed. Substitute motion passes.

Motion by Carol Spooner to approve the minutes of 7/24 and 8/28 in their entirety.

Seconded. Debate ensues.

Mary Berg moves to end debate.

12 in favor, 7 opposed. Required 2/3rds vote not achieved.

Debate continues.

Motion by William Walker to suspend rules in order to hear public comments.

Ruled out of order by Chair.

Substitute motion by Willie Ratcliff to table approval of the minutes of 7/24 and 8/28 until next meeting.

Seconded.

13 in favor, 6 against. Motion passes.

IV. Announcements

Board members took 5 minutes for announcements, ending at 12:26

V. Public Comments

Begins at 12:26

Ends at 12:51

VI. Reports to LSB

No report was submitted from KPFA GM.

Max Blanchet suggests that the KPFA GM should at least submit written reports when he knows he will be absent from the meeting.

Ted Friedman complains that at the last search committee meeting, it was agreed to send to LSB members for review the candidate applications for Program Council community representative, but the applications were in fact not sent in a timely fashion.

William Walker moves to table selection of the Program Council community representatives until next meeting.

Seconded.

16 in favor, 5 opposed. Motion passes

It is agreed that the the earlier LSB resolution remains in effect which stipulates that the current listener representatives will continue to serve until they are replaced by the board.

Break from 1:00-1:15

VII. Personnel Committee/GM Hire Report

Sepideh Khosrowjah moves that the LSB hold a new vote on the composition of the GM Hire Subcommittee.

Substitute motion by Carol Spooner to dissolve the GM Hire Subcommittee and that the LSB replace its six LSB members using STV voting, but that the three staff members continue to serve on the committee.

Objection that substitute motion is not valid.

LSB Chair Riva Enteen rules that the substitute motion is valid.

An unidentified member challenges Chair’s ruling.

Roll call vote requested on upholding Chair’s ruling.

Sarv Randhawa moves that Riva step down as LSB chair and hand over the chair to the vice chair until this discussion is resolved.

Seconded.

Passes without objection.

Riva Enteen steps down as chair. Bonnie Simmons assumes role of chair.

Roll call:

Mary Berg - no

Max Blanchet - yes

Steve Conley - yes

Ted Friedman - yes

Ann Hallatt - no

Mark Hernandez - no

Sepideh Khosrowjah - yes

Michael Lubin - yes

Max Pringle - no

Sarv Randhawa - no

Willie Ratcliff - no

Lisa Rothman - no

Gerald Sanders - yes

Bonnie Simmons - no

Debbie Speer - yes

Carol Spooner - yes

Marnie Tattersall - no

Willie Thompson - no

William Walker - no

LaVarn Williams - yes

9 for, 11 against. Motion Fails. Chair’s ruling not upheld.

Sarv moves to state that Sepideh’s motion is out of order. Seconded.

Roll call vote requested.

Roll call:

Mary Berg - no

Max Blanchet - yes

Steve Conley - no

Ted Friedman - yes

Ann Hallatt - no

Mark Hernandez - no

Sepideh Khosrowjah - yes

Michael Lubin - yes

Max Pringle - no

Sarv Randhawa - no

Willie Ratcliff - no

Lisa Rothman - no

Gerald Sanders - yes

Bonnie Simmons - no

Debbie Speer - no

Carol Spooner - yes

Marnie Tattersall - no

Willie Thompson - no

William Walker - no

LaVarn Williams - yes

7 in favor, 13 against. Motion fails.

Vote for replacement of Riva, Michael and Sepideh on the GM Hire Subcommittee. LaVarn Williams , Ann Hallatt , Sarv Randhawa, Howard Beeman , Steve Conley and Ted Friedman are nominated.

William Walker moves to have the Local Election Committee count the ballots on Monday and that the result will be announced on air.

Substitute motion by Ted Friedman that Chris Collins of the Local Election Committee shall count the ballots, since he is present.

Vote to replace substitute for main motion.

17 in favor, 0 opposed.

Motion by Ted to have Chris Collins count the ballots.

18 in favor, 0 opposed

Vote by secret ballot is taken.

VIII. Community Town Hall Meeting

Steve Conley announces KPFA LSB Community Town Hall Meeting shall be scheduled on September 26 in San Francisco.

Carol Spooner moves to approve the LSB Community Town Hall meeting as scheduled.

Seconded.

Passes without objection.

Chris Collins announces results of elections to GM Hire Subcommittee:

LaVarn Williams, Sarv Randhawa and Ann Hallatt are elected to the GM Hire Subcommittee.

IX. Report from Standing Committees

Riva Enteen recuses herself from Chair in order to participate in discussion of Governance Committee resolutions. Bonnie Simmons takes the Chair.

Ann Hallatt moves that the LSB accept Governance Committee Resolution A.

Text of Governance Committee Resolution A (version of 7/24/04):

The LSB meeting agenda shall be developed by an agenda committee consisting of the Board officers and committee chairs, working jointly.

A draft agenda prepared by the agenda committee shall be circulated to the full LSB for review seven (7) calendar days before the meeting. The finalized agenda shall be circulated to the LSB and posted to the website five (5) calendar days before the meeting.

Debate ensues.

14 in favor, 4 opposed. Motion passes.

Substitute motion Carol moves to strike the words “finalized agenda” and replace them by “proposed agenda” in Governance Committee Resolution A.

Seconded.

Motion as amended is passed without objection.

Riva moves to amend the motion that the LSB evaluate the effectiveness of the Governance Committee Resolution A after two LSB meetings, and to reassess it as “Time Sensitive” on the 3rd meeting.

Seconded. Debate ensues.

16 in favor, 2 opposed. Motion passes.

Amend by Sarv to strike the words “time sensitive” from the proposed amendment. Seconded.

10 in favor, 9 against. Motion passes.

Ann Hallatt moves to accept Governance Committee Resolution B.

Text of Governance Committee Resolution B (version of 7/24/04):

The purpose of this template is to make LSB meetings efficient/effective
and to keep them within 2 1/2 hours.

#

Topics

Notes

(See attached)

Time

(Minutes)

Cumulative Time

(Minutes)

1

Welcome and Introductions

3

3

2

Agenda Review and Approval

1)

5

8

3

Consent Calendar

2)

3

11

4

Announcements

4

15

5

Public Comments

3)

30

45

6

GM Report

4)

5

50

7

Committee Reports (up to 4)

4)

25

75

8

Discussion and Decision

4)

30

105

9

Training or Special Presentation

5), 6)

30

135

10

Other Business

6)

15

150

(2 - 1/2 hours)

LIST OF NOTES REFERENCED ON AGENDA TEMPLATE:

1) A draft of the agenda prepared by the agenda committee shall be circulated to the full LSB for review seven (7) calendar days before the meeting.

2) Includes such items as minutes of previous meetings and resolutions proposed by the LSB committees for LSB approval. Such resolutions shall be submitted to the agenda committee ten (10) calendar days before the meeting. In the event there is a disagreement regarding the contents of the minutes or of any resolution, we recommend that such items be treated separately as line items in the agenda. We do, however, urge the parties to resolve such disagreements informally before the meeting.

3) Each participant shall be strictly limited to two (2) minutes. A timekeeper selected from the audience will keep time using an electronic or mechanical device.

4) There will be a maximum of four (4) committee reports at each LSB meeting. The four committees reporting shall be selected by the agenda committee on a rotational basis ten (10) calendar days before the meeting. Both the committee reports and the GM's report shall be submitted to the LSB agenda committee seven (7) calendar days before the meeting. All such reports shall be limited to one (1) single-spaced, type-written page. Attachments are additional. Reports shall be in Word or Excel. A 30-minute period is provided for discussion and approval of motions not taken care of in the consent calendar.

5) Might include training on Roberts Rules and finances.

6) Time allotted to these items could be reduced to meet meeting duration goal of 150 minutes (2 1/2 hours).

Seconded. Debate ensues.

William Walker moves to amend Resolution B as follows:

· In note #4, strike “shall be in Word or Excel.”

· Combine welcome and introductions with announcements in one 7 minute period.

· Merge items 7 and 8 and making one 55 minutes to include committee reports, discussion of committee reports, and items pulled from consensus reports.

Seconded.

Amendment passes without objection.

Carol Spooner moves to amend the main motion to add 3 minutes to excuse absences under introductions, 5 minutes review prior minutes after agenda review and approval, and to change item 9 to 20 minutes.

Seconded.

Amendment passes without objection.

LaVarn Williams moves amends to add treasurers report to topics and expand GM report time from 5 minutes to 10 minutes, each to be placed after public comments, and to take 10 minutes from committee reports and 5 minutes from training.

Seconded. Debate ensues.

17 in favor, 1 against. Amendment passes.

Sarv Randhawa moves to amend LaVarn’s amendment, to change treasurer’s report time to 5 minutes, and to keep the GM report at 10 minutes.

9 in favor, 8 against. Amendment passes

Motion to end debate on main motion as amended.

15 in favor, 2 opposed. Debate ended.

Motion by Ted Friedman to refer the matter back to the Governance Committee.

3 in favor, 12 opposed. Motion fails.

Motion to approve Agenda Template as amended.

16 in favor, 2 opposed. Motion passes.

Motion to Adjourn

6 in favor, 12 opposed.

Meeting adjourns at 4:18pm

Submitted by Ted Friedman, LSB Secretary

Approved by KPFA LSB on December18, 2004

APPENDIX

Text of Governance Committee Resolution A as amended September 11, 2004:

The LSB meeting agenda shall be developed by an agenda committee consisting of the Board officers and committee chairs, working jointly.

A draft agenda prepared by the agenda committee shall be circulated to the full LSB for review seven (7) calendar days before the meeting. The proposed agenda shall be circulated to the LSB and posted to the website five (5) calendar days before the meeting.

Amended Agenda Template prepared by Governance Committee

KPFA LSB

Amended September 11, 2004

The purpose of this template is to make LSB meetings efficient/effective
and to keep them within 2 1/2 hours.

#

Topics

Notes

(See attached)

Time

(Minutes)

Cumulative Time

(Minutes)

1

Welcome, Introductions and Announcements

7

7

2

Excuse Members’ Absences

3

10

3

Agenda Review and Approval

1)

5

15

4

Review and Approve Minutes of previous meetings

5

20

5

Consent Calendar

2)

3

23

6

Public Comments

3)

30

53

7

Treasurer’s Report

5

58

8

GM Report

4)

10

68

9

Committee Reports (up to 3),
Discussion and Decision

4)

45

113

10

Training or Special Presentation

5), 6)

20

133

11

Other Business

6)

10

143

(2 hours 23 min)

LIST OF NOTES REFERENCED ON AGENDA TEMPLATE:

1) A draft of the agenda prepared by the agenda committee shall be circulated to the full LSB for review seven (7) calendar days before the meeting.

2) Includes such items as minutes of previous meetings and resolutions proposed by the LSB committees for LSB approval. Such resolutions shall be submitted to the agenda committee ten (10) calendar days before the meeting. In the event there is a disagreement regarding the contents of the minutes or of any resolution, we recommend that such items be treated separately as line items in the agenda. We do, however, urge the parties to resolve such disagreements informally before the meeting.

3) Each participant must be strictly limited to two (2) minutes. A timekeeper selected from the audience will keep time using an electronic or mechanical device.

4) There will be a maximum of three (3) committee reports at each LSB meeting. The three committees reporting shall be selected by the agenda committee on a rotational basis ten (10) calendar days before the meeting. Both the committee reports and the GM's report shall be submitted to the LSB agenda committee seven (7) calendar days before the meeting. A 30-minute period is provided for discussion and approval of motions not taken care of in the consent calendar.

5) Might include training on Roberts Rules and finances.

6) Time allotted to these items could be reduced to meet meeting duration goal of 150 minutes (2 1/2 hours).